| #Q001 | monitoring | operational | mandatory | Microbiological Analysis Method for Resamples | drinking water | Microbiological analysis for resamples and vicinities is conducted using the Membrane Filtration technique. | Applies to resamples and vicinities | high |
| #Q002 | reporting | reporting | mandatory | Calculation Methodology for Component Sums | drinking water | Where standards are based on sums of components, the following calculations are used: - Atrazine + N-dealkylated metabolites = Atrazine + Desethylatrazine - HAA5 (total) = Bromoacetic acid + Chloroacetic acid + Dibromoacetic acid + Dichloroacetic acid + Trichloroacetic acid - PCB total = Arochlor 1232 + 1242 + 1248 + 1254 + 1260 + 1262 - THM (total) = Bromodichloromethane + Bromoform + Chloroform + Dibromochloromethane - Xylenes (total) = m- & p-Xylene + o-Xylene | Where standards are based on sums of components | high |
| #Q003 | reporting | reporting | mandatory | Reporting of Below Limit Results | drinking water | All results below Reporting limit are recorded as zero in this summary | When results are below the Reporting limit | high |
| #Q004 | reporting | reporting | mandatory | BWRF Submission Mandatory Requirement | other | The purpose of this work instruction is to establish common understanding and achieving harmonization in the Canadian Ballast Water Reporting Form (BWRF) completion which must be submitted by the master of a vessel that is bound for a port, offshore terminal, or anchorage area in Canada to Transport Canada Marine Safety and Security (TCMSS) in accordance with the Ballast Water Regulations (The Regulations). | Vessel bound for a port, offshore terminal, or anchorage area in Canada | high |
| #Q005 | administrative | reporting | mandatory | Current BWRF Version Requirement | other | To fully comply with all reporting requirements, vessel’s master must use the current version of the Canadian BWRF available at the time of the submission. | | high |
| #Q006 | administrative | operational | mandatory | Submission Format - Active PDF | other | The BWRF shall be sent as an “Active” PDF using “save” or “ save as” file options to enable data entry software. | | high |
| #Q007 | prohibition | reporting | mandatory | Prohibition of Scanned Forms | other | Forms which have been “scanned” and then attached will NOT be accepted. | | high |
| #Q008 | prohibition | reporting | mandatory | Prohibition of Printed to PDF Forms | other | Forms “Printed to PDF “will NOT be accepted. | | high |
| #Q009 | reporting | reporting | mandatory | Complete Field Entry Requirement | other | All fields shall be filled in, even if the values are zero or NA. | | high |
| #Q010 | monitoring | operational | mandatory | Ballast Tank Data Recording | other | The dates and sources of ALL ballast tanks are to be recorded whether empty, having residuals or ballasted. | | high |
| #Q011 | reporting | reporting | mandatory | Submission of Amended Forms | other | Amended forms are to be submitted if there are any changes to the original ballast water reporting form. | If there are any changes to the original ballast water reporting form (e.g., Arrival Date, Arrival Port, or planned discharge) | high |
| #Q012 | reporting | reporting | mandatory | Flag State Entry Requirement | other | Enter the full name of the State or territory whose flag the vessel is flying at the moment of the BWRF submission. No abbreviations will be accepted. | | high |
| #Q013 | reporting | operational | mandatory | Ballast Water History Recording Requirement | other | Record information for all ballast tanks/holds regardless of ballast water management intentions in the section 5 tables (Ballast Water sources are the most recent uptakes prior to any ballast water management practices). | | high |
| #Q014 | reporting | reporting | mandatory | Port Naming and Abbreviation Prohibition | other | All “port” fields should contain only the name of the port and not the country. No abbreviations shall be used. If the port is entered, the proper UNLOCODE shall be used as a preferred approach. | When entering arrival, last, next, and discharge ports | high |
| #Q015 | reporting | reporting | mandatory | Standard Date Format Requirement | other | All dates shall be entered in the format of yyyy-mm-dd (separating year, month and date by a “- “). | Applicable to all date entries in the BWRF | high |
| #Q016 | reporting | reporting | mandatory | Volume Unit Requirement | other | Volume to be recorded should be in cubic meters (m3) only. | Applicable to total ballast water on board and total capacity reporting | high |
| #Q017 | administrative | reporting | mandatory | Fillable Fields and Re-submission Requirement | other | Only data contained in “Fillable Fields” is accepted, “Non-Editable” forms cannot be accepted by TCMSS therefore the vessel will be required to re-submit as an “Active” PDF. | When submitting BWRF data | high |
| #Q018 | reporting | reporting | mandatory | Master's Electronic Submission Duty | other | Once the BWRF is completed by the Master, an electronic copy is to be forwarded to TCMSS in the manner described in the Ship Safety Bulletin #07/2022. | | high |
| #Q019 | reporting | reporting | mandatory | Time of Submission Format | other | Enter the time that the report will be sent (UTC) using the 24-hour clock format. | | high |
| #Q020 | prohibition | reporting | mandatory | Vessel Naming Convention | other | Enter the name of the vessel. In case of tug and barge operation (pull, push, sideway or an articulated tug and Barge), please enter both vessel names, separated by a hyphen (-) . Do not add additional extension such as “M/V” (Motor Vessel), “M/S” (Motor Ship) or “T/S” (Tanker Ship / Tall Ship). | Tug and barge operations and vessel name entry | high |
| #Q021 | reporting | reporting | mandatory | Last Survey N/A Entry | other | Should none of these has been performed “N/A” must be recorded under this item. | If no last survey or endorsement has been performed | high |
| #Q022 | reporting | operational | mandatory | Tank Identification and Codes | other | List all ballast water tanks and holds separately (e.g., port and starboard tanks should be on separate rows), use tank codes: FP=Forepeak; DB=Double bottom; WT=Wing tank; TS=Topside; AP=Aftpeak; CH=Cargo hold; O = Other). | | high |
| #Q023 | reporting | reporting | mandatory | Coordinate Formatting | other | All position (latitude and longitude) shall be entered in the format: 00 00 N or 00 00 S; Longitude (examples: 000 00 W or 000 00 E). Latitude (examples: 56 32 N or 56 32 S); Longitude examples: 016 25 W or 159 42 E must be used. | | high |
| #Q024 | reporting | reporting | mandatory | Gross Tonnage Decimal Prohibition | other | Gross tonnage: Enter the gross tonnage of the vessel as established under the International Convention on Tonnage Measurement of Ships, 1969 or any successor Convention. No decimals. | | high |
| #Q025 | reporting | reporting | mandatory | Mandatory State/Province Abbreviations | other | Abbreviations to be used are as follows: British Columbia – BC; Illinois – IL; Indiana – IN; Michigan – MI; Minnesota – MN; New Brunswick – NB; New York – NY; Newfoundland – NL; Northwest Territories – NT; Nova Scotia – NS; Nunavut – NU; Ohio – OH; Ontario – ON; Pennsylvania – PA; Prince Edward Island – PE, Quebec –QC; Washington - WA; Wisconsin – WI; Yukon – YT. | When selecting the name of the Canadian province, territory, or U.S. state for the arrival port | high |
| #Q026 | prohibition | reporting | mandatory | Prohibition of Vague Discharge Volume Descriptions | other | Volume (m3) (Column 17): Report the expected volume of ballast water to be discharged in cubic meters. Do not enter “Depends on cargo operations” or similar statements. | | high |
| #Q027 | reporting | reporting | mandatory | Reporting Non-Operational BWMS Issues | other | Check “No” if there was a known issue with the treatment of ballast water currently carried on board and describe the issue. | If the Ballast Water Management System was not fully operational during management | high |
| #Q028 | reporting | operational | mandatory | Residual Ballast Exclusion for Tank Counts | other | Do not include ballast tanks carrying only residual ballast water or sediment. | When entering number of tanks in ballast | high |
| #Q029 | reporting | operational | mandatory | Residual Ballast Exclusion for Hold Counts | other | Do not include cargo holds carrying only residual ballast water or sediment. | When entering number of holds in ballast | high |
| #Q030 | reporting | reporting | mandatory | Mandatory D-2 Date Entry | other | Fill all fields – especially taking care to fill out the field with the “Date required to meet Regulations D-2” as established under the Convention or the Regulations, as applicable. | | high |
| #Q031 | reporting | reporting | mandatory | Reason for Unmanaged Ballast | other | State the reason why no ballast water management was conducted: This applies to all tanks and cargo holds that have not been exchanged or treated using an IMO approved BWMS and are intended to be discharged into waters under Canadian jurisdiction or into an approved reception facility or another vessel. | Applies to unmanaged tanks intended for discharge | high |
| #Q032 | reporting | reporting | mandatory | Conditional Discharge Reporting | other | Complete columns under the general heading of “Proposed BW Discharge” only if de-ballasting will take place in waters under Canadian jurisdiction. | De-ballasting in Canadian jurisdiction | high |
| #Q033 | monitoring | operational | guidance | Salinity Determination Guidance | other | If the vessel does NOT have a refractometer on board to determine the salinity, tables converting specific gravity to salinity are available for download at the following NOAA link: https://greatlakes-seaway.com/wp-content/uploads/2019/10/NOAA_conversion_table_tm-1391.pdf | Vessel lacks refractometer | high |
| #Q034 | monitoring | operational | mandatory | Microbiological Presence-Absence Sampling Scope | drinking water | Microbiological Presence-Absence (P/A) samples include treated water samples from the Water Treatment Plants, Distribution samples, as well as samples collected after Water main repair work and Water Quality Inquiry | Applies to treated water, distribution, and repair-related samples | high |
| #Q035 | monitoring | operational | mandatory | Microbiological Analysis Method for Resamples | drinking water | Microbiological analysis for resamples and vicinities is conducted using the Membrane Filtration technique. | Applies to resamples and vicinities | high |
| #Q036 | reporting | reporting | mandatory | Calculation Methodology for Component Sums | drinking water | Where standards are based on sums of components, the following calculations are used: - Atrazine + N-dealkylated metabolites = Atrazine + Desethylatrazine - HAA5 (total) = Bromoacetic acid + Chloroacetic acid + Dibromoacetic acid + Dichloroacetic acid + Trichloroacetic acid - PCB total = Arochlor 1232 + 1242 + 1248 + 1254 + 1260 + 1262 - THM (total) = Bromodichloromethane + Bromoform + Chloroform + Dibromochloromethane - Xylenes (total) = m- & p-Xylene + o-Xylene | Where standards are based on sums of components | high |
| #Q037 | reporting | reporting | mandatory | Reporting of Below Limit Results | drinking water | All results below Reporting limit are recorded as zero in this summary | When results are below the reporting limit | high |