| #Q001 | administrative | operational | mandatory | Application for ECA Review | wastewater, other | 1.1 Pursuant to section 20.12 of the EPA, the Owner shall submit an application for review of the Approval no later than the Application for ECA Review Date indicated above. | No later than the Application for ECA Review Date. | high |
| #Q002 | reporting | reporting | mandatory | Director Notification - Developer Operated Facilities | wastewater, other | 1.9 The Owner shall notify the Director, using the Director Notification Form, within thirty (30) days where the operation of any Facility identified in Table B7 has been: 1.9.1 Incorporated into the overall Stormwater Management System and assumed by an Operating Authority identified in Schedule B of this Approval. 1.9.2 Has been transferred from the developer identified in Table B7 to another party. | Within thirty (30) days of incorporation/assumption or transfer. | high |
| #Q003 | reporting | reporting | mandatory | Director Notification - Ownership Assumption | wastewater, other | 1.11 The Owner shall notify the Director, using the Director Notification Form, within thirty (30) days where the ownership of any Facility identified in Table B8 has been assumed by the Owner. | Within thirty (30) days of ownership assumption. | high |
| #Q004 | reporting | reporting | mandatory | Notification Contents for Ownership Assumption | wastewater, other | 1.12 The Director Notification required in condition 1.11 shall include: 1.12.1 A request from the developer to revoke the ECA identified in Table B8; or 1.12.2 A copy of an agreement or other documentation that demonstrates that the municipality has assumed ownership of the Facility and that the ECA identified in Table B8 should be revoked. | When submitting Director Notification under condition 1.11. | high |
| #Q005 | operational | operational | mandatory | General Conditions Compliance | wastewater, other | 2.1 The works comprising the Authorized System shall be constructed, installed, used, operated, maintained, replaced, or retired in accordance with the conditions of this Approval, which includes the following Schedules... | | high |
| #Q006 | administrative | operational | mandatory | Provision of Approval to Authorized Personnel | wastewater, other | 2.4 The Owner shall ensure that any person authorized to carry out work on or operate any aspect of the Authorized System is provided with a print or electronic copy of this Approval and the conditions herein and shall take all reasonable measures to ensure any such person complies with the same. | | high |
| #Q007 | administrative | reporting | mandatory | Preparation of Alteration Documentation | wastewater, other | 3.4 The Owner and a Prescribed Person shall ensure that the documentation required through conditions in this Approval and the documentation required in the Design Criteria are prepared for any Alteration of the Authorized System. | For any Alteration of the Authorized System. | high |
| #Q008 | reporting | reporting | mandatory | Notification of Placed into Service Alterations | wastewater, other | 3.5 The Owner shall notify the Director within thirty (30) calendar days of placing into service or Completion of any Alteration of the Authorized System which had been authorized: 3.5.1 Under Schedule D to this Approval where the Alteration results in a change to Sewage Works specifically described in Schedule B of this Approval; 3.5.2 Through a Schedule C Notice respecting Sewage Works other than Storm Sewers; or 3.5.3 Through another approval that was issued under the EPA prior to the issue date of this Approval. | Within thirty (30) calendar days of placing into service or Completion. | high |
| #Q009 | reporting | reporting | mandatory | Notification of Unlisted Works or Revised Information | wastewater, other | 3.7 The Owner shall notify the Director within ninety (90) calendar days of: 3.7.1 The discovery of existing Sewage Works not described or depicted in Schedule B, or 3.7.2 Additional or revised information becoming available for any Sewage Works described in Schedule B of this Approval. | Within ninety (90) calendar days of discovery or information becoming available. | high |
| #Q010 | administrative | operational | mandatory | Chemical Use Approval | wastewater, other | 3.9 The Owner shall ensure that any chemicals, coagulants, or polymers used in the Stormwater Management System have obtained written approval from the Director prior to use, unless required for spill control or spill clean-up. | Prior to use, unless required for spill control/clean-up. | high |
| #Q011 | operational | operational | mandatory | Erosion and Sediment Control (ESC) Plan | wastewater, other | 3.10 The Owner shall ensure that an ESC plan is prepared, and temporary ESC measures are installed in advance of and maintained during any construction activity on the Authorized System, subject to the following conditions: | In advance of and during any construction activity. | high |
| #Q012 | monitoring | operational | mandatory | ESC Inspections | wastewater, other | 3.10.1 Inspections of ESC measures are to be conducted at a frequency specified per the ESC plan, for dry weather periods (active and inactive construction phases), after Significant Storm Events and Significant Snowmelt Events, and after any extreme weather events. | As specified per ESC plan, after significant storm/snowmelt events, and extreme weather events. | high |
| #Q013 | corrective_action | operational | mandatory | Address ESC Deficiencies | wastewater, other | 3.10.2 Any deficiencies shall be addressed, and any required maintenance actions(s) shall be undertaken as soon as practicable once they have been identified. | As soon as practicable once identified. | high |
| #Q014 | operational | operational | mandatory | Maintenance of Temporary ESC Measures | wastewater, other | 3.10.3 Inspections and maintenance of the temporary ESC measures shall continue until they are no longer required. | Until no longer required. | high |
| #Q015 | reporting | reporting | mandatory | ESC Inspection Records | wastewater, other | 3.11 The Owner shall ensure that records of inspections required by this Approval during any construction activity, including those required under condition 3.10: 3.11.1 Include the name of the inspector, date of inspection, visual observations, and the remedial measures, if any, undertaken to maintain the temporary ESC measures. 3.11.2 Be retained with records relating to the Alteration that the construction relates to, such as the form required in conditions 4.4.1, 5.5.1, and 6.2.1 of Schedule D, or the Schedule C Notice. 3.11.3 Be retrievable and made available to the Ministry upon request. | During any construction activity. | high |
| #Q016 | reporting | reporting | mandatory | Document Retention and Map Updates | wastewater, other | 3.12 The document(s) or file(s) referenced in Table B1 of Schedule B of this Approval shall: 3.12.1 Be retained by the Owner; 3.12.2 Include at a minimum: [details] 3.12.3 Be updated to include: a) Alterations authorized under Schedule D of this Approval or through a Schedule C Notice within twelve (12) months of the Alteration being placed into service. b) Updates to information contained in the document(s) or files(s) not associated with an Alteration within twelve (12) months of becoming aware of the updated information. | Updates required within twelve (12) months. | high |
| #Q017 | prohibition | treatment | mandatory | Alterations Prohibitions (Sanitary Sewage) | wastewater | 4.1.1 The design of the addition, modification, replacement, or extension: ... c) Has not been designed to collect or treat any sanitary Sewage; ... 4.3.5 Is designed to, at any time, transmit, store, or control sanitary Sewage. | Applies to authorizations of future alterations to storm sewers, forcemains, ditches, or culverts. | high |
| #Q018 | operational | operational | mandatory | Stormwater Management Facilities Operational Readiness | wastewater, other | 4.2 The addition of Storm Sewers or ditches can be constructed but not operated until the Stormwater Management Facilities required to service the new Storm Sewers or ditches are in operation. | Before operation of new Storm Sewers or ditches. | high |
| #Q019 | prohibition | operational | mandatory | Prohibition of Underwater Storm Sewers | wastewater, other | 4.3 The Owner or a Prescribed Person is not authorized to undertake an Alteration described above in condition 4.1 where the Alteration relates to the addition, modification, replacement, or extension of a Storm Sewer or forcemain that: 4.3.1 Passes under or through a body of surface water, unless trenchless construction methods are used or the local Conservation Authority has authorized an alternative construction method. | Unless trenchless methods used or Conservation Authority authorizes an alternative. | high |
| #Q020 | prohibition | treatment | mandatory | Prohibition of Combined Sewers in Alterations | wastewater | 4.3.3 Is a Combined Sewer. | | high |
| #Q021 | reporting | reporting | mandatory | Record Keeping for Sewer Alterations | wastewater, other | 4.4 The consents and verifications required in conditions 4.1 and 4.3, if applicable, shall be: 4.4.1 Recorded on SW1, prior to the Storm Sewer, forcemain, ditch, or culvert addition, modification, replacement, or extension being placed into service; and 4.4.2 Retained for a period of at least ten (10) years by the Owner. | Prior to being placed into service. | high |
| #Q022 | monitoring | operational | mandatory | Inspection of SWM Facility Alterations | wastewater, other | 5.4 Any Alteration to LID or end-of-pipe Stormwater Management Facilities shall be inspected before operation of the Alteration to confirm construction as per specifications (including depth, as applicable). | Before operation of the Alteration. | high |
| #Q023 | reporting | reporting | mandatory | Record Keeping for SWM Facility Alterations | wastewater, other | 5.5 The consents and verifications required in conditions 5.2.8 to 5.2.10 if applicable, shall be: 5.5.1 Recorded on Form SW2, prior to undertaking the Alteration; and 5.5.2 Retained for a period of at least ten (10) years by the Owner. | Prior to undertaking the Alteration. | high |
| #Q024 | reporting | reporting | mandatory | Record Keeping for Third Pipe System Alterations | wastewater, other | 6.2 The consents, verifications and documentation required in conditions 6.1.7 and 6.1.8 shall be: 6.2.1 Recorded on Form SW3 prior to undertaking the Alteration; and 6.2.2 Retained for a period of at least ten (10) years by the Owner. | Prior to undertaking the Alteration. | high |
| #Q025 | reporting | reporting | mandatory | Drawing Updates for Third Pipe System Alterations | wastewater, other | 6.4 The Owner shall update, within twelve (12) months of the Alteration of the Sewage Works being placed into service, any drawings maintained for the Municipal Stormwater Management System to reflect the Alterations of the Sewage Works, where applicable. | Within twelve (12) months of placing into service. | high |
| #Q026 | prohibition | operational | mandatory | Prohibition of Increased Discharge to Private Lands | wastewater, other | 7.2 Any outlet established as part of an Alteration authorized through conditions 4, 5, or 6 of Schedule D in this Approval shall not: 7.2.1 Increase discharge or create a new point source discharge to privately owned land unless there is express written consent of the owner(s) of such private land(s). 7.2.2 Result in Adverse Effects. | Unless express written consent of private land owner(s) exists. | high |
| #Q027 | reporting | reporting | mandatory | Record Keeping for Pumping Station Alterations | wastewater, other | 10.1.8 The consents, verifications and documentation required in conditions 10.1.6 and 10.1.7 shall be: a) Recorded on Form SW2 prior to undertaking the Alteration; and b) Retained for a period of at least ten (10) years by the Owner. | Prior to undertaking the Alteration. | high |
| #Q028 | reporting | reporting | mandatory | Drawing Updates for Pumping Station Alterations | wastewater, other | 10.1.10 The Owner shall update, within twelve (12) months of the Alteration of the Sewage Works being placed into service, drawings maintained for the Municipal Sewage Collection System to reflect the Alterations of the Sewage Works, where applicable. | Within twelve (12) months of placing into service. | high |
| #Q029 | operational | operational | mandatory | Odour, Noise, and Vibration Control Measures | wastewater, other | 10.2.2 Any Alteration of the Municipal Stormwater Management System made under condition 10.2.1 that may discharge or alter the rate or manner of a discharge of a Compound of Concern to the atmosphere is subject to the following conditions: a) The Owner shall, at all times, take all reasonable measures to minimize odorous emissions and odour impacts from all potential sources at the Facility. b) The Owner shall ensure that the noise emissions from the Facility comply with the limits set out in Publication NPC-300. c) The Owner shall ensure that the vibration emissions from the Facility comply with the limits set out in Publication NPC-207. | For alterations involving equipment with emissions to air. | high |
| #Q030 | prohibition | operational | mandatory | Limitation on Emergency Generator Use | wastewater, other | 10.2.4 The emergency generators identified in condition 10.2.1 c) shall not be used for non-emergency purposes (excluding generator testing) including the generation of electricity for sale or for peak shaving purposes. | Excludes generator testing. | high |
| #Q031 | reporting | reporting | mandatory | Record Keeping for Equipment with Air Emissions | wastewater, other | 10.2.6 The verifications and documentation required in condition 10.2.5 shall be: a) Recorded on Form A1 prior to the additional, modified or replacement Equipment being placed into service; and b) Retained for a period of at least ten (10) years by the Owner. | Prior to equipment being placed into service. | high |
| #Q032 | operational | treatment | mandatory | Proper Operation and Maintenance Objective | wastewater, other | 1.4 The Owner shall ensure that Sewage Works are operated with the objective that the effluent from the Sewage Works is essentially free of floating and settleable solids and does not contain oil or any other substance in amounts sufficient to create a visible film, sheen, foam, or discoloration on the receiving waters, and shall evaluate the need for maintenance if the objective is not being met. | | high |
| #Q033 | prohibition | operational | mandatory | Treatment Operational Readiness Before Use | wastewater, other | 1.5 The Owner shall ensure that any Storm Sewers or ditches authorized under Schedule D of this approval are not placed into operation until the associated Stormwater Management Facilities to provide treatment are constructed and operated. | Before operation of Storm Sewers or ditches. | high |
| #Q034 | corrective_action | operational | mandatory | Out-of-Service Stormwater Management Facility Workplan | wastewater, other | 2.1.5 Where a Stormwater Management Facility ceases to function as a Stormwater Management Facility, whether by intent, accident, or otherwise (e.g., a CSO or an SSO), a workplan shall be developed that includes local community notification, plans for rehabilitating the Stormwater Management Facility to proper function in a reasonable time, identification of actions that will be taken to prevent reoccurrences, and timelines for implementing the workplan. | When a facility ceases to function. | high |
| #Q035 | operational | operational | mandatory | Minimization of Adverse Effects | wastewater, other | 2.3 The Owner, Prescribed Persons, and Operating Authority shall take all reasonable steps to minimize and ameliorate any Adverse Effect on the Natural Environment or impairment of the quality of water of any waters resulting from the operation of the Authorized System, including such accelerated or additional monitoring as may be necessary to determine the nature and extent of the effect or impairment. | | high |
| #Q036 | monitoring | operational | mandatory | Routine Inspection of Sewage Works | wastewater, other | 3.1.1 The Owner shall ensure that all Sewage Works within the Authorized System are inspected at the frequency and in accordance with procedures set out in their O&M Manual. | As per O&M Manual. | high |
| #Q037 | monitoring | operational | mandatory | Target Dates for Baseline Facility Inspections | wastewater, other | 3.1.2 The owner shall ensure that: a) Any Stormwater Management Facilities, pumping stations, and any outlets that discharge to a receiver, are inspected at least once before December 31, 2026, if these have not been inspected since January 1, 2018 and thereafter as required by the O&M Manual; and b) Any Stormwater Management Facilities, pumping stations, and any outlets that discharge to a receiver, established, or replaced within the Authorized System after the date of issuance of this Approval, are inspected within one year of being placed into service and thereafter as required by the O&M Manual. | For works not inspected since Jan 1, 2018, or for new works. | high |
| #Q038 | monitoring | operational | mandatory | Post-Flooding Inspections | wastewater, other | 3.1.4 The Owner shall inspect the Stormwater Management Facilities in the Authorized System after significant flooding events as defined in, and in accordance with procedures documented in, the O&M Manual. | After significant flooding events. | high |
| #Q039 | reporting | reporting | mandatory | Maintenance of Inspection Records | wastewater, other | 3.1.5 The Owner shall maintain records of the results of the inspections required in condition 3.1.1, 3.1.2 and 3.1.4 and any cleaning and maintenance operations undertaken, and shall make available the records for inspection by the Ministry upon request. | | high |
| #Q040 | administrative | operational | mandatory | Preparation of Operations & Maintenance Manual | wastewater, other | 3.2.1 The Owner shall prepare and implement an operations and maintenance manual for Sewage Works within the Authorized System on or before June 2, 2027, that includes or references, but is not necessarily limited to, the following information:... | On or before June 2, 2027. | high |
| #Q041 | operational | operational | mandatory | O&M Manual Availability | wastewater, other | 3.2.2 The Owner shall review and update the O&M Manual and ensure that access to a copy is readily available for each Stormwater Management Facility for the operational life of the works. | For the operational life of the works. | high |
| #Q042 | administrative | operational | mandatory | O&M Manual Updates for New Works | wastewater, other | 3.2.4 The Owner shall revise the O&M Manual to include procedures necessary for the operation and maintenance of any Sewage Works within the Authorized System that are established, altered, extended, replaced, or enlarged after the date of issuance of this approval prior to placing into service those Sewage Works. | Prior to placing new/altered works into service. | high |
| #Q043 | operational | reporting | mandatory | Public Signage Establishment | wastewater, other | 3.3 On or before June 2, 2028, the Owner shall establish signage to notify the public at any Stormwater Management Facility identified in Schedule B that is a wet pond, dry pond, hybrid Facility, or engineered wetland. | On or before June 2, 2028. | high |
| #Q044 | administrative | reporting | mandatory | Development and Peer-Review of Monitoring Plan | wastewater, other | 4.1 On or before June 2, 2027 or within twenty-four (24) months of the date of the publication of the Ministry's monitoring guidance, whichever is later, the Owner shall either develop and implement a monitoring plan for the Authorized System, or use the existing monitoring programs specified below... 4.1.2 The monitoring plan shall be peer-reviewed by a third-party Qualified Person (QP), external to the development of the Monitoring Plan, to verify the adequacy of the Monitoring Plan in complying with conditions 4.4 and 4.5 of Schedule E. | On or before June 2, 2027 or within 24 months of Ministry guidance publication. | high |
| #Q045 | reporting | reporting | mandatory | Electronic Database for Monitoring Data | wastewater, other | 4.3 The Owner shall ensure the Monitoring Plan is implemented and any resulting monitoring data is recorded in an electronic database. | | high |
| #Q046 | administrative | reporting | mandatory | Monitoring Plan Updates | wastewater, other | 4.6 The Owner shall ensure that the Monitoring Plan is updated where necessary within twelve (12) months of any Alteration to the Authorized System, or more frequently as required by the Monitoring Plan. | Within twelve (12) months of any Alteration, or more frequently if required. | high |
| #Q047 | reporting | reporting | mandatory | Annual Performance Report Submission | wastewater, other | 5.2 The Owner shall prepare an annual performance report for the Authorized System that: 5.2.1 Is submitted to the Director on or before April 30 th of each year and covers the period from January 1 st to December 31 st of the preceding calendar year. | Submitted on or before April 30th each year. | high |
| #Q048 | reporting | reporting | mandatory | Public Availability of Annual Performance Report | wastewater, other | 5.3 The report described in condition 5.2 shall be: 5.3.1 Made available, on request and without charge, to members of the public who are served by the Authorized System; and 5.3.2 Made available, by June 1 st of the same reporting year, to members of the public without charge by publishing the report on the Internet, if the Owner maintains a website on the Internet. | Made available by June 1st of the same reporting year. | high |
| #Q049 | reporting | reporting | mandatory | General Record Retention Period | wastewater, other | 6.1 The Owner shall retain for a minimum of ten (10) years from the date of their creation: 6.1.1 All records, reports and information required by this Approval and related to or resulting Alterations to the Authorized System, and 6.1.2 All records, report and information related to the operation, maintenance and monitoring activities required by this Approval. | Minimum of ten (10) years. | high |
| #Q050 | administrative | operational | mandatory | Application for Approval Review Submission | wastewater, other | 7.1 No later than the date specified in Condition 1 of Schedule A of this Approval, the Owner shall submit to the Director an application to have the Approval reviewed. | No later than the date specified in Condition 1 of Schedule A. | high |
| #Q051 | design | health | mandatory | Source Water Protection Design Consideration | wastewater, other | 8.1 The Owner shall ensure that any Alteration in the Authorized System is designed, constructed, and operated in such a way as to be protective of sources of drinking water in Vulnerable Areas as identified in the Source Protection Plan, if available. | If a Source Protection Plan is available for Vulnerable Areas. | high |
| #Q052 | reporting | health | mandatory | Significant Drinking Water Threat Assessment Report | wastewater, other | 8.2 The Owner shall prepare a 'Significant Drinking Water Threat Assessment Report for Proposed Alterations' for the Authorized System on or before June 2, 2026 that includes, but is not necessarily limited to:... | On or before June 2, 2026. | high |
| #Q053 | reporting | health | mandatory | Annual Update to Threat Assessment Report | wastewater, other | 8.3 The Owner shall make any necessary updates to the report required in condition 8.2 at least once every twelve (12) months. | At least once every twelve (12) months. | high |
| #Q054 | reporting | reporting | mandatory | Storm Sewer Catchment Asset Inventory Submission | wastewater, other | 9.1 The Owner shall prepare and submit to the Director an inventory of the storm sewersheds and classify in accordance with Tables E1 and E2, on or before June 2, 2028. | On or before June 2, 2028. | high |
| #Q055 | reporting | reporting | mandatory | Storm Sewershed Drawing Update | wastewater, other | 9.2 Within 12 (twelve) months of the date that the inventory required in condition 9.1 is submitted to the Director, the document(s) or file(s) referenced in Table B1 of Schedule B of this Approval shall be updated to identify the storm sewersheds for each outlet and their level of Stormwater management. | Within 12 months of inventory submission. | high |
| #Q056 | operational | operational | mandatory | Construction ESC Plan and Implementation | wastewater, other | i) Manage construction erosion and sediment control through development and implementation of an erosion and sediment control (ESC) plan. | For applicable drainage areas defined in Appendix A. | high |
| #Q057 | monitoring | operational | mandatory | QP Inspection of Construction ESC Measures | wastewater, other | iv) For sites with drainage areas greater than 5 ha, a QP shall inspect the construction ESC measures, as specified in the ESC plan. | For sites with drainage areas greater than 5 ha. | high |
| #Q058 | reporting | reporting | mandatory | Annual Activity Reporting Submission | aquatic life | These regulations require aquaculture owners and operators to submit annual reports on their activities to the appropriate Regional Aquaculture Management Office no later than April 1 of the year following the year being reported on. | No later than April 1 of the year following the reporting year | high |
| #Q059 | reporting | reporting | mandatory | Notification of Intent to Deposit Pest Control Products | aquatic life | these regulations also require aquaculture owners and operators to notify DFO of: their intent to deposit pest control products | Prior to deposit | high |
| #Q060 | reporting | reporting | mandatory | Notification of Morbidity Events | aquatic life | these regulations also require aquaculture owners and operators to notify DFO of: any morbidity events they observe | Upon observation | high |
| #Q061 | reporting | reporting | mandatory | Notification of BOD Threshold Exceedance | aquatic life | these regulations also require aquaculture owners and operators to notify DFO of: any exceedances of biological oxygen demanding thresholds | Upon exceedance of thresholds | high |
| #Q062 | reporting | reporting | mandatory | Notification of Site Expansion or New Application | aquatic life | these regulations also require aquaculture owners and operators to notify DFO of: when they submit an application to a provincial or territorial authority for a new or expanded site | Upon application to provincial or territorial authority | high |
| #Q063 | administrative | reporting | guidance | AAR Reporting Template Usage | aquatic life | For annual reporting, the AAR reporting template may be used to record required information. | During annual reporting preparation | high |
| #Q064 | reporting | reporting | mandatory | BWRF Submission Requirement | other | The purpose of this work instruction is to establish common understanding and achieving harmonization in the Canadian Ballast Water Reporting Form (BWRF) completion which must be submitted by the master of a vessel that is bound for a port, offshore terminal, or anchorage area in Canada to Transport Canada Marine Safety and Security (TCMSS) in accordance with the Ballast Water Regulations (The Regulations). | For vessels bound for a port, offshore terminal, or anchorage area in Canada | high |
| #Q065 | administrative | reporting | mandatory | Use of Current BWRF Version | other | TCMSS does not accept expired/outdated BWRF versions. To fully comply with all reporting requirements, vessel’s master must use the current version of the Canadian BWRF available at the time of the submission. | | high |
| #Q066 | administrative | reporting | mandatory | BWRF File Format - Active PDF | other | The BWRF shall be sent as an “Active” PDF using “save” or “ save as” file options to enable data entry software. | | high |
| #Q067 | administrative | reporting | mandatory | BWRF Data Entry Requirements | other | All fields shall be filled in, even if the values are zero or NA. | | high |
| #Q068 | reporting | reporting | mandatory | Ballast Tank History Recording | other | The dates and sources of ALL ballast tanks are to be recorded whether empty, having residuals or ballasted. | | high |
| #Q069 | reporting | reporting | mandatory | Electronic Forwarding to TCMSS | other | Once the BWRF is completed by the Master, an electronic copy is to be forwarded to TCMSS in the manner described in the Ship Safety Bulletin #07/2022 - Instructions for submitting Canadian Ballast Water Reporting Form | | high |
| #Q070 | reporting | reporting | mandatory | Amended Form Submission for Changes | other | Amended forms are to be submitted if there are any changes to the original ballast water reporting form. This could include changes in the “Arrival Date,” “Arrival Port” or planned ballast discharges. | When changes occur to originally reported voyage or ballast information | high |
| #Q071 | administrative | reporting | mandatory | Date Entry Format | other | All dates shall be entered in the format of yyyy-mm-dd (separating year, month and date by a “- “). | | high |
| #Q072 | administrative | reporting | mandatory | Section 4 Mandatory Fields | other | Fill all fields – especially taking care to fill out the field with the “Date required to meet Regulations D-2” as established under the Convention or the Regulations, as applicable. | | high |
| #Q073 | reporting | reporting | mandatory | Section 5 Universal Reporting | other | Record information for all ballast tanks/holds regardless of ballast water management intentions in the section 5 tables (Ballast Water sources are the most recent uptakes prior to any ballast water management practices). | | high |
| #Q074 | reporting | reporting | mandatory | Tank and Hold Specific Reporting | other | Record information for each ballast water tank/hold across the page listing the original source (s) of the ballast water under “BW Source before Management," all management events under “BW Management Practices," and all discharge events under “Proposed BW Discharge” separately. | | high |
| #Q075 | reporting | reporting | mandatory | Amended Form for Discharge Variance | other | If the actual amount discharged is significantly different from the proposed ballast water discharge initially reported, then an amended form must be submitted. | When actual discharge volume differs significantly from initial report | high |
| #Q076 | administrative | reporting | mandatory | Prohibited BWRF Formats | other | 3.6 Forms which have been “scanned” and then attached will NOT be accepted. 3.7 Forms “Printed to PDF “will NOT be accepted. 3.8 Only data contained in “Fillable Fields” is accepted, “Non-Editable” forms cannot be accepted by TCMSS therefore the vessel will be required to re-submit as an “Active” PDF. | | high |
| #Q077 | administrative | reporting | mandatory | Port Identification and UNLOCODE Standards | other | 3.28 All “port” fields should contain only the name of the port and not the country. No abbreviations shall be used. 3.29 If the port is entered, the proper UNLOCODE... shall be used as a preferred approach for standardization and to avoid errors... If UNLOCODE is not available, or offshore terminal or anchorage area is entered, No abbreviation shall be used. | Applicable to arrival, last, and next port fields | high |
| #Q078 | administrative | reporting | mandatory | Vessel Name and Flag Entry Restrictions | other | 3.16 Vessel name: ... Do not add additional extension such as “M/V” (Motor Vessel), “M/S” (Motor Ship) or “T/S” (Tanker Ship / Tall Ship). 3.25 Flag: Enter the full name of the State or territory whose flag the vessel is flying at the moment of the BWRF submission. No abbreviations will be accepted. | | high |
| #Q079 | reporting | reporting | mandatory | Discharge Volume Descriptive Prohibition | other | 3.94 Volume (m3) (Column 17): ... Do not enter “Depends on cargo operations” or similar statements. | When reporting expected volume of ballast water to be discharged | high |
| #Q080 | reporting | reporting | recommended | Comprehensive Tank Reporting | other | TCMSS requests that all vessels submit a BWRF, reporting all tanks regardless of their ballast or de-ballasting intentions, in order that the Transport Canada Marine Safety and Security (TCMSS) may provide timely advice to the vessel to ensure compliance with the Regulations should they be required to discharge or uptake ballast water later on in the voyage. | | high |
| #Q081 | administrative | operational | recommended | Shortest Form Selection | other | The BWRF is available in three (3) configurations – for a vessel with 20, 30 and 50 tanks. Please use the shortest form which allows for the total number of tanks and holds recorded in the vessel’s ballast water management plan (BWMP). | | high |
| #Q082 | administrative | reporting | recommended | Volume Unit Requirement | other | Volume to be recorded should be in cubic meters (m3) only. | Applies to total ballast on board and total ballast capacity | high |
| #Q083 | reporting | operational | mandatory | Treatment Performance Reporting | other | Check “No” if there was a known issue with the treatment of ballast water currently carried on board and describe the issue. | Where system was not fully operational during management of D-2 tanks/holds | high |
| #Q084 | reporting | reporting | mandatory | Survey Record Requirement | other | Should none of these has been performed “N/A” must be recorded under this item. | Regarding last survey / endorsement date | high |
| #Q085 | administrative | reporting | mandatory | Coordinate Entry Format | other | All position (latitude and longitude) shall be entered in the format: 00 00 N or 00 00 S; Longitude (examples: 000 00 W or 000 00 E). Latitude (examples: 56 32 N or 56 32 S); Longitude examples: 016 25 W or 159 42 E must be used. | | high |
| #Q086 | reporting | reporting | mandatory | No-Management Reason Requirement | other | Enter the reason by using the drop-down menu, if any other extraordinary conditions occur, please describe | Applies to tanks/holds intended to be discharged that have not been exchanged or treated | high |
| #Q087 | administrative | reporting | mandatory | Time of Submission Format | other | 3.14 Time of submission (UTC): Enter the time that the report will be sent (UTC) using the 24-hour clock format. | | high |
| #Q088 | administrative | reporting | mandatory | Province and State Abbreviation Standards | other | 3.30 State/Province: Select the name of the Canadian province, territory, or U.S. state (located in the Great Lakes) for the arrival port using the drop-down menu. Abbreviations to be used are as follows: British Columbia – BC; Illinois – IL; Indiana – IN; Michigan – MI; Minnesota – MN; New Brunswick – NB; New York – NY; Newfoundland – NL. Northwest Territories – NT; Nova Scotia – NS; Nunavut – NU; Ohio – OH; Ontario – ON; Pennsylvania – PA; Prince Edward Island – PE, Quebec –QC; Washington - WA Wisconsin – WI; Yukon – YT. | When identifying arrival port location | high |
| #Q089 | administrative | reporting | mandatory | Tug and Barge Identification Format | other | 3.16 Vessel name: ... In case of tug and barge operation (pull, push, sideway or an articulated tug and Barge), please enter both vessel names, separated by a hyphen (-). ... 3.19 Distinctive number or letters/Call sign: ... For tug and barge combinations, please list multiple vessel numbers separated by a hyphen (-). ... 3.20 Gross tonnage: ... In case of tug and barge combinations, enter both vessel GRT separated by a hyphen (-) | Applicable to tug and barge combinations | high |
| #Q090 | administrative | reporting | mandatory | Unknown Next Port Entry | other | 3.38 Next port (2): ... If the “Next port (2)” is unknown, enter “Unknown." 3.40 Next port (3): ... If the “Next port (2)” is unknown, enter “Unknown." | If subsequent ports are not yet determined | high |
| #Q091 | administrative | reporting | mandatory | Separate Tank Counting Requirement | other | 3.46 Total number of tanks: Enter the number of tanks designed to carry ballast water, as listed in the approved vessel’s BWMP. Count all tanks separately (e.g., port and starboard tanks should counted separately | | high |