| #Q001 | administrative | operational | mandatory | Implementation Team Responsibilities | other | The implementation team is responsible for tracking, assessing and evaluating progress and providing broader engagement opportunities. | | high |
| #Q002 | administrative | reporting | mandatory | Mandatory Registration Process | other | You must register your activity in the EASR through the ministry’s online services for environmental permissions. | Applicable to specific activities and sectors subject to registration | high |
| #Q003 | reporting | reporting | mandatory | Mandatory Registration Data Submission | other | To complete the registration, you will be required to fill in mandatory information that includes: your business name and contact information, as well as information about the physical location of your business; details on your activity (for example, details on the type of equipment you use, confirmation that you meet the activity requirements set out in regulation); details regarding the potential application of any region-specific provincial land use plans (for example, the Niagara Escarpment Plan) and related permits; the approval number and issuance date of any existing approvals applicable to the activity you are now registering in the EASR; verification that the information provided is true and accurate; additional supporting materials if applicable | During the registration process in EASR | high |
| #Q004 | operational | operational | mandatory | Proof of Registration Requirement | other | Your electronic confirmation of registration is your proof of registration and is required before starting or continuing your activity. | Before starting or continuing an EASR-eligible activity | high |
| #Q005 | operational | operational | mandatory | Activity and Record Keeping Compliance | other | Once registered, you must follow certain activity requirements and record keeping requirements for that activity. | Post-registration operations | high |
| #Q006 | reporting | reporting | mandatory | Requirement to Update Registration | other | You are required to update inaccurate information in your registration within 30 days of making a change or discovering an inaccuracy (for example, if you have changed your contact information). | Upon change of information or discovery of inaccuracy | high |
| #Q007 | administrative | reporting | mandatory | Mandatory Registration Removal | other | You are required to request removal of your registration from the EASR if you are no longer operating or no longer require your EASR registration. | When activity ceases or registration is no longer required | high |
| #Q008 | administrative | operational | mandatory | Non-transferability and New Owner Registration | other | EASR registrations are specific to the registration holder. This means that if a facility or equipment is sold or otherwise transferred to a new owner, the registration does not transfer with the sale. The new owner will need to complete their own registration for the activity. | Facility sale or transfer of ownership | high |
| #Q009 | administrative | operational | mandatory | Mandatory Activity Registration Review | other | Review the following associated regulation and applicable guidance to determine whether your activity must be registered in the EASR based on the activity or sector-specific criteria. | Prior to registration or starting activity | high |
| #Q010 | reporting | reporting | mandatory | Information Disclosure to Ministry | other | The ministry may review your registration to determine whether all the applicable legislative and regulatory requirements are being met and you may be asked to make information available to the ministry upon request. | Upon request by the ministry | high |
| #Q011 | reporting | reporting | mandatory | Pre-change Registration and Report Update | other | If you are changing or expanding your activity, you may be required to update any required reports and update your registration prior to making the changes, if applicable. | When changing or expanding a registered activity | high |
| #Q012 | operational | operational | mandatory | Ongoing Regulatory Compliance Responsibility | other | It is your responsibility to ensure your activity continues to meet the prescribed activity requirements in the regulation, if you make changes. | Continuous obligation, specifically when changes are made | high |
| #Q013 | administrative | operational | mandatory | EASR Account Setup | other | To register in the EASR, you will need to: sign-in through your Ontario.ca login to access online services for environmental permissions [and] set up your profile to create your ministry account | Prior to registering any EASR activity | high |
| #Q014 | administrative | reporting | mandatory | Registration Removal Procedure | other | To have it removed, you must submit a request through your ministry account: select the 'Remove Service' option under the 'Manage Permissions' tab [and] provide the reason for the removal request | When an EASR registration is no longer required or activity has ceased | high |
| #Q015 | administrative | reporting | mandatory | Transition Period Compliance | other | The transition timeline will tell you the deadline by which you are required to register your activity in the EASR. | When registering an activity that currently operates under an existing Environmental Compliance Approval (ECA) | high |
| #Q016 | monitoring | treatment | mandatory | Storm Water Management Assessments | drinking water, wastewater | Preparing a storm water management report [and] Significant drinking water threat assessment | Mandatory requirements for businesses registering storm water management works in the EASR | high |
| #Q017 | administrative | reporting | mandatory | Mandatory Registration Workflow Steps | other | Once you have set up your profile, you will: select the EASR activity you are registering; complete the required registration questions and attach supporting documents (if applicable); attest and submit | During the registration process after profile setup | high |
| #Q018 | administrative | operational | mandatory | Automatic Cessation of Existing ECA | other | If you have an existing ECA, once you register in the EASR your existing ECA (or the portion of your ECA) will automatically cease to be in effect. | When registering an activity in the EASR that is currently covered by an ECA | high |
| #Q019 | administrative | reporting | mandatory | Chain of Custody Content Approval | drinking water | Under the Drinking Water Testing Services regulation (Ontario Regulation 248/03), the content of the chain of custody form must be approved by the ministry. | Standard laboratory operations for drinking water samples | high |
| #Q020 | administrative | reporting | mandatory | Mandatory Chain of Custody Fields | drinking water | They must contain, at minimum, the following fields: identification of the laboratory, including name, address, telephone number; Drinking Water System (DWS) name, number, physical address and contact information; identification of the regulation that applies to the sample(s); name and signature of person who collected the sample; name and signature of person submitting the samples; sample type (raw, treated, distribution, plumbing); sample location name; date and time the sample was collected; chlorine residual (where applicable); requested parameters; person who received the samples at the laboratory — signature, date, time | Required on all chain of custody/submission forms | high |
| #Q021 | operational | operational | mandatory | Sample Drop-off Depot Security | drinking water | Laboratories must ensure that drinking water samples that have been collected for the purpose of the SDWA and/or HPPA that are left at sample drop-off depots are: traceable to a particular sample drop-off depot; accompanied by a chain of custody or submission form; protected against degradation and/or chemical or biological changes; secured against loss and tampering | When samples are stored at offsite drop-off depots | high |
| #Q022 | operational | reporting | mandatory | Written Adverse Result Release Procedure | drinking water | Laboratories must have a written procedure for authorization of an adverse test result for release and this procedure is reviewed during an inspection to evaluate its acceptability. | Mandatory for licensed laboratories | high |
| #Q023 | operational | reporting | mandatory | Duplicate Data Averaging Prohibition | drinking water | ensure that duplicate analyses are not averaged for the purpose of notification and reporting under the SDWA | When analyzing regulated drinking water samples in duplicate | high |
| #Q024 | reporting | reporting | mandatory | Provisional Adverse Reporting Protocols | drinking water | Where a laboratory reasonably believes that an adverse result may be erroneous due to laboratory sample interference/contamination (but not as a result of QC failure), the laboratory shall: Document all details... Report the adverse result to all required parties, indicating that the result is provisional... If the issue is not resolved within 24 hours, a written report is required... Immediately take and document steps to investigate... Keep SAC/PHU/DWS client updated... If the result is confirmed as adverse, notify all parties... If the result is not adverse, instruct SAC to discard the adverse water quality incident. | Suspected erroneous adverse results due to interference | high |
| #Q025 | reporting | reporting | mandatory | Mandatory NDOG Reporting | drinking water | Where an observation of “over-crowding/confluent/non-identifiable microbial growth” is detected on a plate relating to analyses under the SDWA, licensed laboratories are required to report the results to the required parties as no data overgrown (NDOG) results. | Microbial growth interference on sample plates | high |
| #Q026 | reporting | reporting | mandatory | Numerical Identity of Reported Data | drinking water | Data reported to the laboratory’s clients... must: be numerically identical to any data reported to SAC/PHU /MOH/DWS owner/operator and uploaded to DWIS/LRMA | Standard reporting for SDWA/HPPA samples | high |
| #Q027 | reporting | reporting | mandatory | Ministry Data Upload Timeline | drinking water | Results must be uploaded within 10 days of them being authorized for reporting. | Reporting results to DWIS (SDWA) or LRMA (HPPA) | high |
| #Q028 | corrective_action | reporting | mandatory | Erroneous Data Retraction Protocol | drinking water | When a laboratory identifies an error in their data reporting, the laboratory shall: Document all details... Contact the required parties... If the erroneous result was reported as an adverse water quality Incident, verbally contact SAC, DWS owner/operator and PHU and retract the erroneous result... Provide written notification... on the ministry’s “Notice of Adverse Test Results and Other Problems and Notice of Issue Resolution at Drinking Water Systems” form. Include the correct result. | Identification of data reporting errors post-submission | high |
| #Q029 | administrative | operational | mandatory | Operator Certification Obligation | drinking water | To work as a drinking water operator in a municipal system or a regulated non-municipal system, you must have a valid certificate. | Applicable to municipal systems or regulated non-municipal systems | high |
| #Q030 | reporting | operational | mandatory | Operator Record Keeping Responsibility | drinking water | diligently maintain logs and records that are legible, accurate and that reflect the regulatory work I have conducted, so they can be relied upon by other operators, employers, regulators, and others as circumstances may warrant | Standard operational practice for certified operators | high |
| #Q031 | administrative | operational | mandatory | Certificate Display Requirement | drinking water | make available to the owner or operating authority of the subsystem where I work a valid certificate of qualification so that it can be conspicuously displayed at my workplace or at the premises from which the subsystem is managed | Requirement for certified operators at their place of work | high |
| #Q032 | administrative | operational | mandatory | OIT Certificate Qualification | drinking water | To obtain an OIT certificate, you must: have your Ontario Secondary School Diploma or equivalent; pass the Operator-in-Training or Class I exam; pay the exam and certificate fee | Initial certification step for new operators | high |
| #Q033 | administrative | operational | mandatory | Mandatory Certificate Renewal Training | drinking water | To renew your certificate (Class I - IV), you are required to complete the Mandatory Certificate Renewal Course offered by the Walkerton Clean Water Centre. | Periodic renewal requirement for Class I-IV operators | high |
| #Q034 | reporting | reporting | mandatory | Supervised Person Test Reporting Duty | drinking water | immediately advise the certified drinking water operator of all test results | Required for supervised persons testing chlorine residual and turbidity | high |
| #Q035 | administrative | reporting | mandatory | Exam Admission Requirements | drinking water | You must also bring the following items to the exam or you will not be allowed to write it on your scheduled date: the confirmation letter from the Certification Office; a signed Water and Wastewater Operator Certification and Exam Code of Conduct; a government-issued photo ID; a document with your address | Mandatory for all certification exam candidates | high |
| #Q036 | operational | operational | mandatory | Operator Guidance Seeking Duty | drinking water | seek guidance and information from the Overall Responsible Operator or Operator-in-Charge, as applicable, when needed to help ensure the best course of action | Ethical and professional requirement for operators | high |